What is email archiving?

If you work in an industry where compliance is part of the job, you’re familiar with how email archiving solutions work and why you need them. For those unfamiliar with this arrangement, in short, regulatory authorities like FINRA require firms to keep copies of all firm-client business-related emails for a specified duration. This digital recordkeeping of historical emails helps regulators track diligence to settle legal disputes, a legal process also known as electronic discovery, or e-discovery. Firms are expected to keep all email messages safe and easy to retrieve. (See FINRA’s “Books and Records” page for more.)

Why email archiving solutions are dated.

Email is the favorite entry point for cybercriminals looking to steal data because it makes their work easy. Phishing attacks, ransomware, social engineering, and spoofing all hide in plain sight, disguised as legitimate emails from familiar, trusted sources. Regulatory bodies like FINRA, IRS, and ABA have published multiple, in some cases monthly, articles warning their professions about the many risks of using email for business. Large financial institutions have already moved their clients off of email and onto their own custom-built communication and collaboration platforms. Adding a compliance solution on top of an old and defenseless platform like email doesn’t reduce clients’ exposure to breaches and isn’t the long term answer.

Liscio replaces email with real-time messaging.

If you work in an industry where compliance is part of the job, you’re familiar with how email archiving solutions work and why you need them. For those unfamiliar with this arrangement, in short, regulatory authorities like FINRA require firms to keep copies of all firm-client business-related emails for a specified duration. This digital recordkeeping of historical emails helps regulators track diligence to settle legal disputes, a legal process also known as electronic discovery, or e-discovery. Firms are expected to keep all email messages safe and easy to retrieve. (See FINRA’s “Books and Records” page for more.)

Find files faster.

Email Archiving

Email, texts, and folders are the haystack, and the files you need right away are the needles. Tracking down a file or correspondence across multiple platforms, in email, texts, or the folders on your hard drive is a busywork timesink you can easily avoid with Liscio. With Liscio all your client communications and documents live on one cloud-based platform, with a tag-based file management system for instantaneous retrieval. All files and messages are tagged by topic and year, and assigned to both Accounts and Contacts for easy targeting. You can also create as many custom tags as you like.

Who's using Liscio?

Company: Rulien + Associates, LLC
Location: Anchorage, AK
Size: 9 Employees
Liscio Since: August 2017
About Rulien + Associates
We specialize in back-office support (bookkeeping and payroll), corporate/LLC tax returns, and individual tax returns.

Liscio is easy to use, looks great, and most importantly, customers actually enjoy using it.

Katelyn Senn, Managing Member, Rulien + Associates, LLC

FINRA Compliance: Texting isn’t good enough either.

If you have clients who prefer texting over email, they already know how to use Liscio. Our secure messaging platform is just as easy to use, but it isn’t the same as texting. For one, texting lives in a silo and isn’t transparent. When employees leave the company, all their client correspondence walks out the door with them. And even more importantly, texting will require you to add a third party archiving solution designed to meet FINRA compliance regulations. Liscio’s secure messaging, and secure file sharing and storage come with a built-in archiving system that meets all FINRA requirements. No need for additional compliance-focused add-ons. We know the rules and will make sure you’re always compliant. We’re also building additional search capability to ensure you always stay a step ahead of FINRA requirements, well into the future.

Compliant Archiving & Retrieval: How it works.

Tag files for fast retrieval.
Liscio’s tagging system is optimized for fast retrieval of online files. Use single or multiple tags such as year, account, and type to quickly locate your files. This is a simpler, faster and smarter than the outdated files and folders approach.

 
Find files faster.

Attribute files to an account.
Do your clients have multiple businesses or accounts with you? Firms and clients can attribute all transferred files to the appropriate account. This allows you to search by account to quickly zero in on files for retrieval.

Messages & Documents.
Liscio’s secure approach to file management keeps documents and their related messages together. This provides firms and their clients with the context they need to understand key facts and decisions made. This is a major advantage over typical file-sharing solutions that use email for sharing.

 
Send forms securely.

Built-In Compatibility.
Liscio automatically converts image files, Microsoft Office documents, and other file types to PDF. This ensures compatibility when sharing files with other systems in your technology stack.

Unlimited Storage.
Liscio provides unlimited cloud storage for your client communications. Your clients will benefit by having real-time access to all of your shared files in the cloud.